20 Best Stakeholder Management Software To Improve Alignment In 2025
10 Best Stakeholder Management Software Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
There are so many different stakeholder management platforms on the market that selecting the best one for you can be tricky. You want to improve stakeholder relationships, enhance communication, have better alignment with stakeholder expectations, and mitigate risks associated with stakeholder engagement, but need the right tool for your team. I've got you covered! In this post, I leverage my personal experience managing diverse products and using many different platforms with large teams and multiple stakeholders as I share my picks of the best stakeholder management software.
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Best Stakeholder Management Software Summary
This comparison chart summarizes pricing details for my top stakeholder management software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for approval workflows involving stakeholders | 14-day free trial + free forever plan | From $169/month (billed annually) | Website | |
| 2 | Best for organizing team workflows in one place | Free trial available | From $24/user/month | Website | |
| 3 | Best for back-office automation | Free demo available | Pricing upon request | Website | |
| 4 | Best for stakeholder success plans | 14-day free trial | From $249/month (2 users + 200 customer accounts) | Website | |
| 5 | Best for a complete view of stakeholder engagement | Free trial available | From $29/user/month (billed annually) | Website | |
| 6 | Best for small business stakeholder management | Free demo available | From $15/user/month | Website | |
| 7 | Best for a secure, online stakeholder management system | Not available | Website | ||
| 8 | Best for faster stakeholder engagement | No Free Trial | From $995/user/month | Website | |
| 9 | Best for combining stakeholder management with project management | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 10 | Best for flexible project management | 30-day free trial available | From $9/user/month (billed annually) | Website |
Best Stakeholder Management Software Reviews
Here’s a brief description of each stakeholder management system to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
StreamWork is a creative workflow platform designed for teams managing visual assets across multiple stakeholders.
The platform provides tools for stakeholder management when working on visual content such as videos, images, and PDFs. Stakeholders can leave frame-accurate comments and markup directly on assets, which helps clarify feedback and streamline the review process.
StreamWork includes custom, multi-stage approval workflows that route assets to the appropriate reviewers, both internally and externally. This supports visibility into review stages, ensures accountability, and helps maintain consistent approval timelines.
The platform integrates with Slack, Asana, monday.com, and leading digital asset management (DAM) systems, enabling teams to incorporate StreamWork into existing workflows.
Kintone is a customizable workplace platform designed to manage every stakeholder’s input in a project. You can organize your team’s data, tasks, and communication from one place.The software helps you manage project data to ensure that all relevant stakeholders are up to speed. Y
ou can notify people when their input is needed and share information with multiple parties.With Kintone, you can organize processes and tasks into intuitive workflows. Automated reminders, approvals, and task handoffs ensure you spend less time managing work and more time getting things done.T
his tool integrates with business platforms such as Google Drive, Slack, Trello, and Microsoft 365.
Kintone costs from $24/user/month and a 30-day free trial is available.
BQE Core is a work management system that organizes information and automates repetitive tasks. Built to meet the needs of professional services firms, it ensures that all stakeholders remain engaged and informed.The software aims to help firms improve cash flow through improved billing processes.
It also enhances project management and provides facilities for analyzing performance in detail.Information can be extracted from third-party systems and integrated into management reports.
BQE Core also helps to optimize, automate, and simplify HR tasks.This tool integrates with platforms such as Intuit and MYOB.
BQE Core offers customized pricing on request.
Totango offers stakeholder engagement features to help you identify, align, and engage with key project stakeholders. You can track and analyze their needs and expectations in real-time, so you can drive retention, minimize churn, and deepen your relationship.Thanks to the engagement metrics, you can identify accounts with a high risk of churn due to a lack of stakeholder engagement.
You can also create a mutually-agreed success plan, then deliver quarterly reviews on progress achieved. The software allows you to see how your team is engaging with stakeholders and key contacts. Armed with this information, it’s possible to create campaigns that enhance stakeholder engagement.
The Totango Javascript Library simplifies integration with virtually any data source.
Totango costs from $199/user/month, and a 14-day free trial is available.
Insightly is a SaaS-based solution that helps organizations manage all their data in one place. It also assists with building stakeholder relationships, accelerating sales, and delivering projects on time.Features include contact management, relationship linking, lead management, and email tracking.
You can also use the system for project management, workflow automation, and opportunity management.
Internal stakeholders can gain real-time access to key business metrics in just a few clicks. They can analyze information such as job placement rates, average salary data, and interview success ratios.
This tool integrates with popular business tools such as Gmail, Microsoft Outlook, Dropbox, and Box.
Insightly costs from $29/user/month, and a free trial is available.
Thryv is an integrated business management solution that helps small businesses with essential business functions. Using this platform, you can improve stakeholder relations and manage contacts effectively.The software allows stakeholders to monitor progress using the client portal.
This makes it easy to get buy-in from many different contributors.Based in the cloud, Thryv can also be used to run marketing campaigns, send emails, and manage social media communications.
Thryv can also be used to manage team schedules, sync calendars, and book appointments.This tool integrates with multiple third-party applications, including Slack, Gmail, QuickBooks, and MailChimp.
Thryv offers customized pricing on request.
StakeTracker is a web-based, SaaS application that helps organizations stay on top of their projects by managing all communications centrally. The software facilitates planning, recording, documenting, and reporting on communications and interactions with shareholders.
Designed in collaboration with stakeholder engagement practitioners, StakeTracker reduces the time needed to mine, cross-reference, and collate the information needed to generate reports. It documents stakeholders’ interests, issues, and concerns, as well as tracking commitments.
In addition, the software provides feedback on how issues are addressed and resolved. Project team members can coordinate consultation events, assign tasks, share information, and follow up as necessary. There is no publicly available information on integrations.
StakeTracker offers customizable pricing on request.
Jambo is a cloud-based stakeholder relationship management system. It aims to be the fastest way for organizations to manage their stakeholder information, stakeholder communications, and stakeholder engagement projects.Using the software, you can quickly log records of contact with stakeholders and design smart workflows.
Features include tag-based search, email integration, and instant save capabilities.You can track stakeholder issues and understand their impact, as well as monitor the progress of stakeholder commitments. The reporting features allow you to show the entire history of stakeholder engagement visually.There is no publicly available information on integrations.
Jambo costs from $995/user/month. There is no free trial.
Best for combining stakeholder management with project management
Monday.com is a popular project management tool that includes stakeholder management capabilities. You can use the stakeholder register template to identify project stakeholders, centralize their contact details, and boost engagement.Features include customizable dashboards to communicate real-time data with stakeholders and get a high-level view of project progress.
You can upload files for review and storage, then use a tag column to filter them according to stakeholder role and status.The automation features help you inform stakeholders when initiatives are complete. Thanks to the smart columns feature, you can classify stakeholders according to their level of interest or power.
This tool integrates with many popular software platforms, including Slack, LinkedIn, Dropbox, and Google Drive.
Monday costs from $8/user/month, and a 14-day free trial is available.
Smartsheet is a popular work management platform that helps you manage projects and automate processes. Designed to be flexible, it offers a rich set of views, workflows, reports, and dashboards. These can be used to capture and track plans, resources, and schedules.
The software includes a number of stakeholder analysis templates for tracking, program management, and communications planning. These can be used to keep all stakeholders fully informed of developments and progress. Enterprise-grade security takes good care of everything from policy access to data flows.
This tool integrates with various popular business tools, including Slack, Docusign, AWS, and Dropbox.
Smartsheet costs from $7/user/month, and a 30-day free trial is available.
Other Stakeholder Management Software
Here are some additional stakeholder management software options that didn’t make it onto my shortlist, but are still worth checking out:
- Productive
Stakeholder management software for agencies
- Wrike
Providing a single source of truth for stakeholders
- Darzin Software
For a stakeholder CRM
- Stakeholder Circle
For a proven stakeholder management methodology
- InfoFlo
For a customizable stakeholder management solution
- FlowPath
For facilities management
- Borealis
Embraces the ‘plan, engage, measure’ methodology
- Kahootz
For stakeholder engagement gamification
- SMART
For intelligent stakeholder engagement
- Arpedio
For strategic account management
Stakeholder Management Software Selection Criteria
When selecting the best stakeholder management software to include in this list, I considered common buyer needs and pain points like effective communication and project alignment. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage stakeholder contacts
- Track stakeholder engagement
- Facilitate communication
- Monitor project progress
- Generate reports
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Customizable dashboards
- Automated reminders
- Integration with CRM tools
- Real-time collaboration
- Advanced analytics
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface
- Easy navigation
- Minimal learning curve
- Responsive design
- Customizable user settings
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Access to interactive product tours
- Pre-built templates
- Availability of webinars
- Supportive chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat
- Email support response time
- Access to a knowledge base
- Quality of phone support
- Availability of 24/7 support
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Features included in base plans
- Free trial availability
- Scalability of pricing plans
- Cost of add-ons
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall rating
- Frequency of updates
- Feedback on customer service
- User satisfaction with features
- Ease of implementation
How to Choose Stakeholder Management Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Can the software grow with your team? Consider user limits and pricing as your team expands. |
| Integrations | Does it integrate with your existing tools like CRM or project management platforms? |
| Customizability | Can you tailor the software to fit your specific workflows? Look for flexible dashboards and fields. |
| Ease of use | Is the interface intuitive for your team? Test with a demo to gauge the learning curve. |
| Implementation and onboarding | How quickly can your team get up and running? Look for training resources and support options. |
| Cost | Does the pricing align with your budget? Consider hidden fees or necessary add-ons. |
| Security safeguards | Does the tool comply with your data security standards? Check for encryption and user permissions. |
| Support availability | What support channels are available? Ensure support aligns with your team's needs and time zones. |
Trends in Stakeholder Management Software
2025 has seen significant innovations and shifts that are reshaping how organizations communicate, collaborate, and engage with their stakeholders, resulting in many changing trends in stakeholder management software. I have identified several trends that both reflect the changing priorities and demands of the industry and highlight the direction in which stakeholder management technology is moving.
Data-Driven Insights and Analytics
- AI-Powered Analytics: The use of artificial intelligence to analyze stakeholder feedback and engagement levels has become more prevalent. This technology provides deeper insights into stakeholder sentiments, enabling organizations to tailor their strategies more effectively.
- Predictive Analytics: Tools are increasingly incorporating predictive analytics features that forecast future stakeholder behaviors and preferences based on historical data. This functionality allows for proactive rather than reactive stakeholder management.
Novel and Unusual Functionalities
- Blockchain for Transparency: Some tools are experimenting with blockchain technology to enhance transparency and security in stakeholder communications. This novel approach is particularly appealing for organizations that prioritize data integrity and transparency.
- Virtual Reality (VR) Engagement: Although still in its infancy, the use of VR for stakeholder engagement represents a cutting-edge approach to immersive communication strategies, offering stakeholders a unique way to experience and interact with project outcomes.
Personalization and Segmentation
- AI-Driven Personalization: There's a growing trend towards using AI to tailor communications and engagement strategies to individual stakeholder preferences and behaviors. This level of personalization enhances the effectiveness of engagement efforts by ensuring that stakeholders receive relevant and timely information.
The trends in stakeholder management software for 2025 highlight a shift towards more integrated, intelligent, and immersive tools. As these trends continue to evolve, they offer a glimpse into the future of stakeholder management, where technology will play a pivotal role in building and maintaining robust stakeholder relationships.
What Is Stakeholder Management Software?
Stakeholder management software is a tool that helps organizations track and manage interactions with stakeholders. Project managers, team leaders, and communication officers generally use these tools to improve communication and engagement with stakeholders. Task tracking, reporting, and communication features help with organizing stakeholder interactions and ensuring project alignment. Overall, these tools provide better management of stakeholder relationships and project outcomes.
Features
When selecting stakeholder management software, keep an eye out for the following key features:
- Contact management: Centralizes stakeholder information, making it easy to access and update details for effective communication.
- Task tracking: Helps you assign and monitor tasks, ensuring deadlines are met and projects stay on track.
- Reporting: Provides insights into stakeholder engagement and project progress, aiding in informed decision-making.
- Communication tools: Facilitates direct communication with stakeholders, improving engagement and transparency.
- Customizable dashboards: Allows you to tailor the interface to fit your workflow, enhancing usability and efficiency.
- Gantt charts: Visualize project timelines and milestones, helping teams plan and execute projects efficiently.
- Automated reminders: Keeps your team on schedule by sending alerts about upcoming tasks and deadlines.
- Integration capabilities: Connects with other tools in your tech stack, ensuring seamless data flow and collaboration.
- Security safeguards: Protects stakeholder data with encryption and access controls, maintaining privacy and compliance.
- Analytics: Offers detailed insights into stakeholder interactions and project metrics, supporting strategic planning.
Benefits
Implementing stakeholder management software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved communication: Facilitates direct interaction with stakeholders, ensuring everyone stays informed and engaged.
- Enhanced organization: Centralizes stakeholder data and project details, making it easier to manage information and tasks.
- Increased efficiency: Automates reminders and task tracking, helping your team meet deadlines without manual oversight.
- Better decision-making: Provides detailed reporting and analytics, giving you insights to make informed strategic choices.
- Greater transparency: Offers visibility into project progress and stakeholder engagement, keeping everyone on the same page.
- Customizable workflows: Allows you to tailor processes to fit your unique needs, improving overall productivity.
- Data security: Protects sensitive stakeholder information with robust encryption and access controls, ensuring compliance and privacy.
Costs & Pricing
Selecting stakeholder management software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in stakeholder management software solutions:
Plan Comparison Table for Stakeholder Management Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic contact management, limited task tracking, and simple reporting. |
| Personal Plan | $5-$25/user/month | Task tracking, basic integrations, and limited customization options. |
| Business Plan | $25-$50/user/month | Advanced reporting, enhanced security features, and more integrations. |
| Enterprise Plan | $50-$100/user/month | Full customization, priority support, and comprehensive analytics and reporting. |
Stakeholder Management Software FAQs
Here are some answers to common questions about stakeholder management software:
How do I know if my team needs stakeholder management software?
If your team struggles with keeping track of stakeholder interactions and feedback, you might need stakeholder management software. Evaluate your current processes: Are you missing deadlines or forgetting important communications? If so, these tools can help organize and automate these tasks, allowing your team to focus on strategic decisions.
Is training required to use stakeholder management software?
Training is often recommended, though many tools are designed to be intuitive. Look for software that offers tutorials, webinars, or interactive guides to help your team get started. For example, a quick product tour can familiarize your team with the interface, ensuring they can use the tool effectively from the start.
What common implementation challenges should you anticipate?
Implementing a new system often involves migrating data, training users, and aligning workflows. Many teams underestimate these steps, which can cause delays or frustration. If your team doesn’t adopt the tool, or the data isn’t cleaned before migration, you’ll likely face issues early on.
What’s Next:
If you're in the process of researching stakeholder management software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.