27 Best Kanban Tools To Improve Workflow Efficiency In 2025

QuickBase is a cloud-based platform that enables users to create custom business applications tailored to their specific operational needs without requiring programming expertise. The platform offers a range of features including data integration, automated workflows, and real-time reporting to support data-driven decision-making. It also supports Kanban methodologies by providing a platform where users can visualize workflows and manage tasks using customizable Kanban boards.

QuickBase's Kanban boards allow for the tracking of work progress through different stages, enabling teams to see the status of tasks at a glance. Users can drag and drop cards representing tasks between columns that represent different phases of the workflow, facilitating project management and team collaboration.

QuickBase's Kanban boards can also be tailored to fit specific project needs, and the platform's real-time data capabilities ensure that all team members have up-to-date information, which is critical for maintaining productivity and managing workloads effectively.

QuickBase integrates with Microsoft Teams, Tableau, QuickBase Pipelines, Power BI, Slack, Salesforce, and Zapier.

Pricing for QuickBase starts from From $35/user/month (billed annually). A 30-day free trial is also available.

Zoho Sprints is a cloud-based Agile project management software where you can manage multiple products by using Scrum with Kanban. This solution has a bevy of features including drag-and-drop planning tools, timers, timesheets, meeting scheduling, reports, and Kanban boards. Users will be able to customize their workflows beyond traditional “To-do’s,” “In Progress,” and “Done” statuses.

Zoho Sprints allows you to get a bird’s-eye view of your project’s progress and track release schedules. Then, you can compare your original timeline with the actual one and project timelines based on your team's average velocity. Your team will be able to also focus on the work that needs to be done, thanks to the swimlane display of items in the backlog and current sprint.

If your projects require Epic creation and management, Zoho Sprints has support for it. You can assign an Epic owner, map the related user stories and tasks to it, label stuff so it's easier to find and organize and measure efforts using burndown and burnup charts.

Additionally, you will be able to effectively see your workflows through Kanban cards, limit work through “In Progress” statuses, focus on certain workflows, and continuously improve processes. The Kanban tools that Zoho Sprints provide are versatile and can increase productivity, empower teams, and improve responsiveness.

Integrations for this platform include collaboration apps, developer tools, and the Zoho ecosystem apps. These include Zoho Cliq, Zoho Desk, Zoho Analytics, MS Teams, Google Drive, Zendesk, Jenkins, GitHub, and Azure DevOps. You can also connect the software to thousands of additional apps through Zapier.

Wrike is project management software that lets you create dashboards for many use cases. It has powerful Kanban features that work seamlessly with its other features. All the basic functionality is easy to set up and use. You can create boards, manage task progress, add deadlines, and assign work items to team members.

Anyone in your team can attach further information to tasks to keep people informed. The Kanban boards can interact with the other features on Wrike. For example, when you add or change a task deadline, it will sync to your team calendar so everyone stays up to date.Or you can use the tool’s time-tracking software to gain visibility into how long people spend on a task.

You can also view data in the tool across various dashboards to manage workload and track task or project progress. Wrike integrates with a ton of tools in areas including CRM, messaging, BI, development, and file storage.

Wrike offers a free plan with limited features and a free trial for their paid plans.

Miro is a visual collaboration and online whiteboard platform that's designed to bring teams together, no matter where they are in the world. It provides a virtual workspace where users can engage in activities such as visual project management, diagramming, process mapping, and content and data visualization. It also includes numerous Kanban templates to help teams visually track their progress.

Miro's Kanban templates cover core aspects of product management, including feature planning, product backlogs, production workflows, to-do lists, and many other uses. They also offer an infinite canvas, meaning you can literally keep adding stuff to it without running out of space.

Compared to other Kanban tools, Miro feels more flexible and interactive. It's not just about moving cards from one column to another. It's about visualizing your workflow, collaborating with your team, and getting a clear picture of your project. Whether you're a product manager, a designer, a developer, or just someone who likes to stay organized, I think you'll find Miro pretty useful.

Integrations include Microsoft Teams, Webex, Zoom, Atlassian (Jira, Confluence, and Trello), Google Workspace, Jira, Azure DevOps, Airtable, Figma, InVision, Adobe XD, Slack, Zoom, and others.

Miro offers a free plan with up to 3 editable boards within one workspace. If you need more than that, you can scale up to their Starter plan which costs $10/user/month.

FigJam is a digital whiteboard tool developed by Figma that is designed to facilitate online collaboration and brainstorming. While FigJam may not be a dedicated Kanban board software, you can still use FigJam as a flexible and visual tool to create Kanban-style boards, for which a template is available. FigJam's Kanban board does not update in real-time of offer automations but it's visually appealing and may be the better option for low-tech teams.

Since FigJam is not limited to a strict KanBan structure, it is perfect for collaborative and unstructured brainstorming. As your team posts ideas, you can add comments and reaction emojis, and even vote on ideas in order to turn brainstorming into a concrete plan. These annotation features are particularly useful for asynchronous remote teams, since it allows team members to quickly and easily comment on each other's work without needing to schedule a full meeting.

If you do have a synchronous meeting, FigJam also has a timer feature, which is great for keeping meetings and brainstorming sessions on track. Other real-time features include the 'cursor chat', which allows you to communicate with your team directly on the board. You can see who's doing what and discuss ideas in real-time.

Integrations include Jira, Confluence, Quatalog, Lingo, Trello, Coda, Slack, Notion, Microsoft Teams, and Asana.

FigJam Professional starts at $3 per editor per month, which offers unlimited FigJam files. There is also a Free plan available that offers 3 Figma and 3 FigJam files.

MeisterTask stands out in the crowded field of project management tools as a Kanban-centric application designed to enhance productivity and streamline workflows. At its core, MeisterTask utilizes the Kanban methodology, which emphasizes continuous delivery without overburdening the team members. This is achieved through its visually appealing and customizable Kanban boards, where tasks are represented as cards that can be easily moved across columns to signify their progress.

The strength of MeisterTask as a Kanban tool lies in its simplicity and visual clarity, which significantly reduce the learning curve for new users while providing powerful functionality for seasoned project managers. Users can quickly create tasks, assign them to team members, set due dates, and add details or attachments, all within a few clicks. The platform's design encourages a clear overview of project progress and individual responsibilities, fostering a sense of accountability and driving productivity.

Beyond the basics of task management, MeisterTask offers advanced features that enrich the Kanban experience. Automation rules can be set up to trigger actions when tasks are moved to a new column, such as sending notifications, changing assignees, or updating task properties. This reduces manual effort and ensures that workflows are more efficient and less prone to human error. Additionally, the integration with MindMeister, a leading mind mapping tool, allows for a seamless transition from brainstorming and planning stages to actionable tasks and projects.

MeisterTask also excels in fostering collaboration among team members. The platform facilitates communication through comments and mentions directly on task cards, ensuring that all discussions are centralized and easily accessible.

Trello is an easy-to-use task management tool with plenty of features to help you get work done. Setting up your board is easy, and the UI looks great. It’s easy to customize task cards with the information you need such as subtask checklists, notes, fields, deadlines, and assignees.

You can also use some of the tool’s existing templates to get started faster.I really like how easy it is to set up automation on Trello using if/then instructions. Just write the trigger and the action into the automation tool, and the workflow will occur whenever a relevant action happens.

A simple example is that you can tell Trello to automatically move a card to the finished board when every item in a checklist is ticked off. Trello integrates with plenty of other tools, such as Dropbox for storage and Slack for notifications. You can set up automation with these tools too, such as automatically alerting relevant people in Slack when they are assigned a task. And you can access mobile apps on iOS and Android.

There’s a free plan that lets you create up to ten boards without limiting users.

Paid plans start at $6 and allow you to create unlimited boards, use advanced features, and set up more automation.

Teamwork is a project management tool with Kanban board functionality and features designed specifically for client work. It helps you manage projects with both your internal team and outside collaborators like freelancers and clients. You can view each project in a table, Kanban, list, or Gantt chart view.

The Kanban board has all the features you expect such as the ability to create multiple boards, assign team members to tasks, and use drag-and-drop Kanban cards.There are plenty of features specifically designed to help agencies. For example, you can give clients access to the board for free. The tool also has templates you can use to get new clients onboarded quickly. There are also built-in invoicing and time-tracking tools.

Teamwork integrates with a ton of tools including Slack and Hubspot. You can also link up with Zapier for further integrations. There’s also a Teamwork chat app for desktop and mobile that integrates closely with the platform. The tool starts at $10 per user per month when billed annually.

You can use Teamwork for free for 30 days or sign up for the free plan, which has basic features for up to five users.

Project Manager is a work management tool designed for hybrid teams. It has features for project planning, team collaboration, managing tasks, and time tracking. The Kanban system helps with the task management section. It’s easy to create task boards and cards. You can customize them by adding files, deadlines, notes, or assigning users. Each card has a progress bar that highlights how near to completion the work is.

And you can add tags to set whether each task is high or low priority. There are plenty of advanced features too. You can track hours within each task in real-time which is perfect for agencies that need to track billable hours or companies that want to better manage workload. You can also filter tasks which is useful if you have a lot of work going on and need to see a particular section. The tool has advanced reporting features.

You can see metrics like how many tasks you have at each stage of development, task backlog, the percentage of tasks in each project that are complete, and whether any tasks are ahead or behind schedule.

You can integrate Project Manager with Slack, Trello, Jira, and plenty of other products.

Premium plans start at $14 per user per month, and you can try it for free before purchasing.

Kanban Zone is a dedicated Kanban tool with all the features you need to manage projects. It aims to get the balance between simple Kanban to-do lists and a complex work management solution.The Portfolio Kanban methodology is central to achieving this. This is a system that allows you to create multiple boards and then connect them to help you visualize work across your organization.

You can then trace how the workflows through your business.Here’s an example of this in action. Imagine that one task in your product release board is to build a new feature. This is then connected to another board that contains all the work you need to do to create this specific functionality.

You can also use Swimlanes to further separate and streamline your workflows. With this in place, you can better see how different tasks relate to each other and build flows without any disruptions. While this can be complicated to set up, Kanban Zone provides users with a coach to help set up the boards in a way that works for your organization.

Kanban Zone offers some integration via Zapier, the Kanban Zone API, or webhooks.

Pricing for the pro plan starts at $10 per user per month. There’s also an individual plan for $6.25 per month and a free 30-day trial.